Digital delivery notes in Swedish construction: how BEAst, Peppol and climate data work

Short answer: A digital delivery note is a structured, machine-readable delivery note sent between companies' systems instead of on paper or as a PDF. In the Swedish construction industry the standard is BEAst Supply 4, where the delivery note is called Advanced Despatch Advice (T120) and is sent via the Peppol network, the same network used for e-invoices. It is used for goods receipt checks, deviations and traceability, and increasingly for reporting climate data. Trafikverket (the Swedish Transport Administration) and several large contractors already require it from their suppliers.

What is a digital delivery note?

An ordinary delivery note (följesedel) states what was delivered, how much, from whom and to which location. A digital delivery note contains the same information, but as data in a standard format (XML) that the recipient's system can read directly. Nobody has to retype the paper, photograph it or look for it when the invoice arrives.

According to BEAst, a digital delivery note can be used to follow up practically all deliveries of goods and services: materials, bulk, transport, machine services and landfill, whether something is bought or hired. It can be sent before the delivery as an advance notice or after the delivery as a traditional delivery note.

So a PDF in an email is not a digital delivery note in this sense. It is just a picture of a piece of paper.

BEAst Supply 4: the industry standard

BEAst (Byggbranschens elektroniska affärsstandard, the construction industry's electronic business standard) is the Swedish construction industry's shared standard for electronic business messages. The current version, BEAst Supply 4.0, is based on Peppol and UBL 2.1. Among other things, it covers the following messages:

The content is governed by what are called requirement packages. The sender sends what it has according to the standard, and the recipient filters out what it needs. BEAst recommends validating the messages before they are sent in the Peppol network for the first time.

Besides Supply 4 there are other BEAst standards, for example BEAst Label for labelling deliveries, a QR code for weighbridge tickets, and BEAst BIM.

The link to Peppol and e-invoicing

Peppol is a European network and a set of specifications for sending business documents between companies and organisations through what are called access points. It is the same infrastructure used for e-invoices to the public sector.

Since 1 April 2019, the Swedish Act (2018:1277) on electronic invoices resulting from public procurement has applied. It requires invoices in procurements under the Swedish procurement acts LOU, LUF, LUFS and LUK to follow the European standard for e-invoices, and Upphandlingsmyndigheten (the National Agency for Public Procurement) recommends the Peppol BIS Billing 3 format. Upphandlingsmyndigheten also points out that a PDF does not count as an e-invoice and that e-invoicing between private companies is not a legal requirement.

The Act applies to invoices, not delivery notes. So there is no general legal requirement for digital delivery notes. Instead, the requirements come from clients and contracts (see the next section). The advantage of Peppol is that anyone who already sends e-invoices through an access point can often use the same channel for delivery notes, so that order, delivery note, receipt and invoice can be matched against each other.

Who requires digital delivery notes?

• Trafikverket has, since March 2024, gradually introduced requirements for digital environmental reporting in new road and rail contracts. Environmental data from vehicles and machinery is sent as Peppol Advanced Despatch Advice (T120) according to BEAst Supply 4 via the Peppol network. The requirements are set out in the AF template under AFC.242 or AFD.242. According to the requirements appendix (version 2026-09-15), they apply to, among other things, trucks over 3.5 tonnes, larger excavators and wheel loaders, and excavated soil leaving the work area. During the first six months, the parties may agree on alternative reporting.
• Peab requires suppliers to send digital delivery notes according to BEAst Supply 4.0 with information on the parties, what was delivered, quantity, time and place, and climate information, for example fuel and consumption for machine and transport services.
• Byggföretagen (the Swedish Construction Federation) runs the Miljödata Nu project for an industry-wide way of working with digital delivery notes according to BEAst Supply 4 via Peppol, to meet reporting requirements from Trafikverket, Boverket and the City of Stockholm, among others.

Benefits on the construction site

Goods receipt checks

When the delivery note is available digitally before the truck arrives, site management knows what is coming, and the recipient can check the delivery against the order straight away. With Receipt Advice (T128), the recipient can send a structured confirmation back.

Deviations

Wrong quantity, wrong item or damaged goods can be linked to a specific delivery note line instead of to a note on a piece of paper. This makes claims and invoice checks easier.

Traceability

Every delivery gets a digital history: who delivered what, when and to which location. This is useful for quality documentation, for finding the right material in case of later damage, and for invoice matching.

Supporting data for the Swedish climate declaration (A4 and A5)

For the Swedish climate declaration (klimatdeklaration), the developer needs to be able to show which construction products were actually delivered. Boverket (the Swedish National Board of Housing, Building and Planning) requires verification for construction products corresponding to at least 50 percent of the construction products' climate impact and explicitly mentions "a digital compilation of deliveries" as an example of verification. A BIM model or cost estimate is not enough, because it does not show deliveries. For A5 energy, the information must be based on measured values from invoices or delivery notes. Read more in the guide to climate declaration A4 and the guide to CO2 data in construction logistics.

How to get started

BEAst has produced a contract guide for buyers and suppliers. In short, it recommends:

1. Require BEAst delivery notes (T120) in procurement and contracts, for example under AMA AF codes or clauses in AB/ABT (Swedish standard contract terms).
2. Do not ask for information you will not use. Start without adding new administrative requirements.
3. Start with what has the greatest effect. For emissions, it may be enough to follow up the machines that account for most of them.
4. Follow the standard instead of demanding custom adaptations.
5. Plan implementation meetings with the suppliers.
6. Ask your system supplier whether the system can send and receive BEAst delivery notes and which Peppol access point is used.

Common pitfalls

• PDF instead of data. A scanned or emailed delivery note does not provide structured data.
• Custom formats. Special requirements outside the standard make it more expensive for suppliers and harder to compare.
• Too much data. Requirements for information nobody uses increase administration without benefit.
• Wrong item codes. Trafikverket requires vehicles, machinery and excavated soil to be classified according to the industry organisations' BEAst item numbers, and fuels according to Boverket's climate database.
• No validation. Messages that do not follow the schema and business rules are stopped or produce incorrect data.
• No responsible recipient. Someone on the project has to own the flow and follow up deviations.
• Climate data that cannot be used. The information must be linkable to the right project and, for the climate declaration, to the right building.

How LogiPlan helps

LogiPlan is a construction logistics system. In LogiPlan Site, contractors and suppliers book deliveries in a shared delivery schedule with gates and unloading zones. Goods receipt checks and deviations are documented by smartphone, and deviations can be linked to deliveries. In LogiPlan Terminal, delivery notes for planned deliveries can be created and printed, and orders can be imported from material suppliers that are integrated with LogiPlan. For the climate declaration, LogiPlan calculates CO2 emissions according to part A4 based on the delivery bookings, with searchable supplier addresses and automatic distance calculation.

LogiPlan is currently working on support for digital delivery notes according to BEAst Supply via Peppol (T120). Want to know more or take part in testing? Contact us at info@logiplan.se.

Want to see how it works in your project? Book a demo or email info@logiplan.se.

Frequently asked questions about digital delivery notes

What is a digital delivery note?

A delivery note sent as structured data between companies' systems instead of on paper or as a PDF. The Swedish construction industry uses the BEAst Supply 4 standard, where the delivery note is called Advanced Despatch Advice (T120).

What is BEAst Supply 4?

The Swedish construction industry's standard for electronic business messages such as order, delivery note, receipt advice, weight statement, transport messages and invoice. It is based on Peppol and UBL.

Are digital delivery notes a legal requirement?

No, there is no general legal requirement in Sweden. The requirements come from clients and contracts, for example Trafikverket and Peab. The Swedish Act (2018:1277) applies to e-invoices in public procurement, not to delivery notes.

What does Peppol have to do with delivery notes?

Peppol is the network that BEAst messages are sent through. It is the same network used for e-invoices, so companies that already send e-invoices through an access point can often use the same channel.

What does Trafikverket require?

In new road and rail contracts, environmental data from vehicles and machinery above certain weight limits, and from excavated soil leaving the work area, must be sent as T120 according to BEAst Supply 4 via Peppol. The requirements have been introduced step by step since March 2024.

Can digital delivery notes be used for the climate declaration?

Yes, as supporting documentation. Boverket accepts a digital compilation of deliveries as verification for delivered construction products, and A5 energy must be based on measured values from invoices or delivery notes.

What is the difference between T120 and T128?

T120 is the delivery note the sender sends. T128 (Receipt Advice) is the recipient's confirmation of what was received.

How do you get started?

Require BEAst delivery notes in your contracts, start with the deliveries and machines that matter most, follow the standard and ask your system supplier about support for BEAst and Peppol.

Does LogiPlan support BEAst delivery notes via Peppol?

LogiPlan is currently working on support for digital delivery notes according to BEAst Supply via Peppol (T120). It is not available in LogiPlan yet. Want to know more or take part in testing? Contact us at info@logiplan.se.

Checklist

• Decide which deliveries and services should have a digital delivery note first.
• Write requirements for BEAst delivery notes (T120) into tender documents and contracts.
• Check that you have a Peppol access point and a system that handles BEAst Supply 4.
• Decide which information you actually need, for example climate data, and do not ask for more.
• Use the industry's item numbers and Boverket's climate database for fuels.
• Validate messages before the first live transmission.
• Appoint a responsible recipient per project for goods receipt checks and deviations.
• Link the delivery notes to project and building so they can be used in the climate declaration.
• Keep the documentation for five years if it is used for the climate declaration.

Sources

All sources are in Swedish.

1. BEAst, Supply 4.0 – meddelanden och dokumentation: https://bis.beast.se/
2. BEAst, Avtalsguide: https://beast.se/avtalsguide/
3. BEAst, Avtalsguide för köpare: https://beast.se/avtalsguide/buyer/
4. BEAst, Standarder: https://beast.se/standarder/
5. Trafikverket, Digital miljörapportering: https://bransch.trafikverket.se/for-dig-i-branschen/miljo---for-dig-i-branschen/minskad-klimatpaverkan/klimat-i-infrastrukturprojekt/digital-miljorapportering/
6. Trafikverket, Krav avseende digitala följesedlar (2026-09-15, pdf): https://bransch.trafikverket.se/contentassets/4fd0fa1122aa470380283ee1f7f17d36/krav-avseende-digitala-foljesedlar-2026-09-15.pdf
7. Peab, Klimatdatarapportering och digitala följesedlar: https://peab.se/om-peab/for-leverantorer/klimatdatarapportering-digitala-foljesedlar/
8. Byggföretagen, Miljödata Nu: https://byggforetagen.se/miljodata-nu/
9. Upphandlingsmyndigheten, Regler för e-handel och e-faktura: https://www.upphandlingsmyndigheten.se/digitalisering-och-e-handel/e-handel/regler-for-e-handel-och-e-faktura/
10. Boverket, Spara underlag: https://www.boverket.se/sv/klimatdeklaration/gor-sa-har/spara-underlag/
11. Boverket, Indata om energi: https://www.boverket.se/sv/klimatdeklaration/gor-sa-har/underlag/indata-om-energi/